Casting Administrator

We're based on over 15 years of success, producing world-class video content and building, developing, and managing a number of high-traffic websites. Our award-winning content and websites are created exclusively by us and directly for the use of millions of users worldwide. At Kodify, we're not just pushing boundaries in online entertainment—we're rewriting the script! Our goal is to empower our people with everything they need to pioneer innovation in our industry. Our culture is our secret sauce, and we're committed to preserving and enhancing it every step of the way.

Join our crew, where the Kodify team is not just an asset—it's our crown jewel. We prioritize their growth and well-being above all else, ensuring they're set up for success and always inspired to deliver their best work.

As a rapidly expanding company with diverse hubs across the globe and over 20 vibrant national cultures, working with us means embracing thrilling challenges tailor-made for a star Casting Administrator! This is your chance to be a change-maker as we embark on our global expansion journey.

YOUR ROLE: 

The Casting Administrator will be responsible for implementing and coordinating talent logistics and scheduling across all of our studios. The Casting Administrator will report directly to the Casting Department Team Lead, in addition to the Director of Casting. This role is suited for a candidate that has high emotional intelligence, data driven with high attention to details, is highly motivated and passionate about supporting creative talent, with a background in building programs and strategies to identify, cast, and develop new on-camera personalities.

YOUR RESPONSIBILITIES: 

• Administer and coordinate mutli-faceted casting assignments independently and without significant oversight, including: 

  • Talent travel, accommodations, transportation

  • Talent schedules and work details and call sheets

• Coordinate and manage in-person talent appearances

• Analyze, verify, and manage expense reports

• Engage with agents and performers on matters of significance.

• Assist and advise the Casting Department Team Lead with talent bookings

• Assist and advise the Director of Casting on matters of significance

• Work in tandem with various Production Departments to ensure talent is set up and confirmed for scheduled productions.

• Work quickly and efficiently with various tracking tools to keep relevant talent information up-to-date (Smartsheets, Google Drive, Slack, Dropbox, Airtable, etc.)

• Coordinate with Production Coordinators to ensure talent payments and up-to-date payment information is timely submitted to the Accounting Department.

• Coordinate with the Accounting Department to ensure accuracy and currentness of payment talent information.

• Maintain strict professionalism, punctuality, and confidentiality with regard to talent identifying information in accordance with Company policies and applicable law.

WHAT WE OFFER:

• Generous training and development budget (10% of your annual salary)

• Competitive salary

• Generous PTO

• 1 month paid sabbatical after 3 years with us!  

• 1 day off on your Birthday

• Extended parental leave

• Health and Wellness Budget

• Cell Phone allowance

• Health insurance

• Cool and modern office space

• Latest tech equipment

• Healthy snacks and drinks provided at all times

• Opportunity to travel internationally in Company retreats!

YOU:

• 3 to 5 years proven experience in Production, Casting, and/or Public Relations

• Proficiency in project management and software (Excel, Smartsheets, Microsoft Office, Google Suite, Monday, Dropbox, etc.)

• Excellent organizational, verbal, and writing skills

• Must exercise independent judgment, discretion, and confidentiality.

• Ability to work in a fast-paced environment with the ability to multitask.

• Positive attitude and ability to be flexible in an ever-changing environment.

• Proven ability to solve problems and interact with a wide variety of personalities.

REQUIREMENTS: 

• On-call schedule

• In-office full time