Marketing Coordinator

We're based on over 15 years of success, producing world-class video content and building, developing, and managing a number of high-traffic websites. Our award-winning content and websites are created exclusively by us and directly for the use of millions of users worldwide. At Kodify, we're not just pushing boundaries in online entertainment—we're rewriting the script! Our goal is to empower our people with everything they need to pioneer innovation in our industry. Our culture is our secret sauce, and we're committed to preserving and enhancing it every step of the way.

Join our crew, where the Kodify team is not just an asset—it's our crown jewel. We prioritize their growth and well-being above all else, ensuring they're set up for success and always inspired to deliver their best work.

As a rapidly expanding company with diverse hubs across the globe and over 20 vibrant national cultures, working with us means embracing thrilling challenges tailor-made for a star Marketing Coordinator! This is your chance to be a change-maker as we embark on our global expansion journey.

YOUR ROLE: 

As a Marketing Coordinator at Vixen Media Group, you will report directly to the Creative Director and work closely with cross-functional teams, including, but not limited to, creative graphics, video editors, post-production, production, wardrobe, art departments, social media, and accounting. In this role, you will manage and coordinate the execution of marketing campaigns, marketing content and scene production, as well as branding initiatives. You will assist in event planning and production, ensuring the successful organization and execution of marketing events and activations. Additionally, you will support the merchandising division by contributing to product development, assisting with inventory fulfillment and management, and supporting sales and gifting initiatives. You will oversee project timelines, collaborate with external vendors, and contribute to the delivery of creative assets that align with the vision and goals of Vixen Media Group.

YOUR RESPONSIBILITIES: 

Project Coordination & Communication

• Oversee project timelines, tracking progress and ensuring milestones are met.

• Coordinate production shoots, events, and content initiatives with internal teams and external vendors.

• Develop and manage creative marketing materials (decks, treatments, shot lists, etc.).

• Ensure timely delivery of final assets and maintain alignment with project specifications by collaborating with content creators and designers.

• Manage logistics for third-party vendors and ensure timely delivery of services.

• Assist with project budgeting tasks, including developing cost estimates, tracking receipts and invoices, and ensuring timely issuance of payments to vendors, contractors and talent.

• Maintain and update project management boards and spreadsheets to ensure accurate tracking of project progress, deadlines, and key deliverables.

Cross-Functional Collaboration

• Facilitate communication between internal departments, external agencies, and creative teams.

• Assist with data management, reporting, and performance tracking (sales, content, etc.).

• Support project bookings, scheduling, and delivery coordination.

• Assist in the development and production of marketing content, promotional materials and Vixen branded apparel.

Creative Support & Content Creation

• Contribute to marketing copywriting and content creation as needed.

• Participate in brainstorming and idea generation for marketing strategies and campaigns.

Marketing Production Support

Pre-Production:

• Assist with project planning, scheduling, and securing resources (talent, equipment, locations).

• Prepare call sheets, manage location scouting and booking, support budget tracking and talent coordination.

Production:

• Provide on-set support for logistics, set-up, and coordination.

• Ensure smooth communication among the team, talent, and vendors.

• Troubleshoot production issues and ensure content production follows the best practices.

Post-Production:

• Organize raw footage, support the editing process, and collaborate on content distribution.

• Work with the social media team to optimize content for platforms as needed.

Administrative Support:

• Coordinate calendar management, meetings, and email communications.

• Maintain organized documentation and ensure proper archiving of materials and invoices.

• Assist with on-set event management and promotional photo/video shoots as needed.

• Provide logistical support, assist with art and design needs, and coordinate on-location activities during production.

WHAT WE OFFER:

• Generous training and development budget (10% of you annual salary)

• Competitive salary

• Generous PTO

• 1 month paid sabbatical after 3 years with us!  

• 1 day off on your Birthday

• Extended parental leave

• Health and Wellness Budget

• Health insurance

• Cool and modern office space

• Latest tech equipment

• Healthy snacks and drinks provided at all times

• Opportunity to travel internationally in Company retreats!

For more information : 

Visit https://kodify.io/

Notice

Kodify is an equal opportunity employer and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability, sexual orientation, veteran status, or any other status or characteristic protected by law.

YOU:

• Experience:

  • 3+ years in marketing, project coordination, or related roles.

  • 1+ year of experience in marketing, advertising, publications, or media production.

• Education:

  • Post Secondary Degree in Marketing, Business, Project Management, or related field.

• Skills:

  • Strong organizational skills with attention to detail.

  • Proficiency in Google Suite, MS Office, Slack, and Monday.com.

  • Ability to multitask, prioritize, and manage projects in a fast-paced environment.

  • Excellent written and verbal communication skills.

  • Creative content production experience and familiarity with production sets preferred.

  • Must have a valid driver’s license.