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Office Coordinator

Los Angeles, California, United States$30 - $32 per hour

Job description

Kodify is striving to lead the way & innovate the online entertainment sector and it is our job to ensure our people have the conditions and ability to achieve this. Our culture sets us apart from the rest, we don’t want to lose this, so we never take it for granted. The Kodify team is the most valuable and best protected asset of the company. The development and well-being of our people always comes first; by ensuring the environment is right and anticipating their needs, we can always expect their best work.

As a fast growing company with multiple hubs in 3 different countries and 20+ national cultures, working with us comes with exciting challenges tailor-made for a star Coordinator! This is an exciting opportunity for someone to make a real change and impact at the time when we grow and expand our business globally.

YOUR ROLE:

As our Office Coordinator in Los Angeles, you will report to our People Operations Manager and work closely with the People Operations Team on building a world class day-to-day experience for our employees. We're in search of someone who is ambitious and optimistic about what a workplace community is. You are an advocate for the global culture we foster, the depth of connections we encourage, and the fun we bring to each day!

As an internal influencer and representative of Kodify, you will be responsible for the overall organization and management of our Los Angeles office, as well as employee engagement activities. You will also play a major role in our employee engagement efforts and collaborate on new employee onboarding as well as numerous exciting projects. The ideal candidate loves finding new ways to optimize spending, fostering an engaging culture, and organizing events.

YOUR RESPONSIBILITIES:

Workplace coordination

  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)

  • Supervise the maintenance of the offices, equipment, food, etc.

  • Purchase, order and stock office supply/snack/bev

  • Take ownership of office organization and aesthetics

  • Assisting Executive Assistant in ad hoc tasks

  • Manage office mail

  • Ensure a clean office environment by correspondence with cleaners

  • Be available on-call to act as the main contact for security and office alarms

  • Negotiate contracts with vendors, providers, software licenses, etc.

  • Make travel arrangements (work related) for employees and executives when necessary

  • Manage our company credit cards expenses

  • Select, order and distribute employee swag

  • Purchase any needed items for new hires and team members (equipment, supplies, etc.) and keep track of employee and company equipment

  • Interface with the different departments for licensing and equipment purchase, etc.

  • Take care of IT issues when they arise (mostly by sending equipment to external providers)

  • Ensuring that we maintain a company wide hardware inventory, maintenance & recovery.

  • Other related duties and projects, as assigned

Employee Engagement & HR

  • As part of the People Operations Team, act as an important vector of company culture by embodying our values and evolving our culture by bringing on initiatives that increase autonomy and freedom as we continue to grow as a team and company;

  • Organize and coordinate the annual company wide offsite. Bring new ideas on the table to ensure success of the events and employee satisfaction. Maintain appropriate budgeting for these events.

  • Book training and conferences for employees, sometimes research training options for them, follow up and ensure the respect their training budget

  • Input data in the HRIS system (assets, training, anniversaries, employee documentation, etc.)

  • Participate in employee branding, social media and communications efforts;

  • Participate in organizational development and HR projects in collaboration with the People Ops Team.

  • Other related duties and projects, as assigned

WHAT WE OFFER:

  • Generous training and development budget (10% of you annual salary)

  • Competitive salary

  • Generous PTO 
  • 1 month paid sabbatical after 3 years with us!

  • 1 day off on your birthday

  • Extended parental leave

  • Health & Wellness Budget

  • Cell Phone allowance

  • Health insurance

  • Virtual healthcare & EAP

  • Cool and modern office space

  • 401K

  • Latest tech equipment

  • Healthy snacks and drinks provided at all times

  • Opportunity to travel internationally in Company retreats

Job requirements

  • 3+ years working in office management and/or coordinator role;

  • 2+ years experience in support function to an Executive Assistant role

  • Excellent spoken and written English

  • Good skills in Canva or similar tool (an asset)

  • Proficient Google Suite

  • Experience in ever-changing environments is a plus

  • Strong attention to detail

  • Ability to take the initiative and ownership of the entire US office

  • Strong, genuine affinity for our mission, vision and values

  • Trustworthy (being exposed to some specific and confidential information)

  • Work from the office approximately 100% of the time.

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