Office Manager

Job description

Kodify is striving to lead the way & innovate the online entertainment sector and it is our job to ensure our people have the conditions and ability to achieve this. Our culture sets us apart from the rest, we don’t want to lose this, so we never take it for granted. The Kodify team is the most valuable and best protected asset of the company. The development and well-being of our people always comes first; by ensuring the environment is right and anticipating their needs, we can always expect their best work.


As a fast growing company with multiple hubs in 3 different countries and 20+ national cultures, working with us comes with exciting challenges tailor-made for a star Coordinator! This is an exciting opportunity for someone to make a real change and impact at the time when we grow and expand our business globally.

As our People Operations Coordinator in Barcelona, you will report to our Director of People Operations and work closely with the People Operations Team on building a world class day-to-day experience for our employees. We're in search of someone who is ambitious and optimistic about what a workplace community is. You are an advocate for the global culture we foster, the depth of connections we encourage, and the fun we bring to each day!

As an internal influencer and representative of Kodify, you will be responsible for the overall organization and management of our European offices, as well as employee engagement activities. You will also collaborate on our social media strategy, new employee onboarding and numerous exciting projects. The ideal candidate loves finding new ways to optimize spending, fostering an engaging culture, and organizing events.


Workplace coordination

  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.);

  • Supervise the maintenance of the offices, equipment, food, etc.;

  • Purchase, order and stock office supply/snack/bev ;

  • Manage office mail;

  • Ensure a clean office environment by correspondence with cleaners;

  • Negotiate contracts with vendors, providers, software licences, etc.;

  • Make travel arrangements for employees and executives when necessary;

  • Manage our company credit cards expenses;

  • Select, order and distribute employee swag;

  • Ensure a diligent tracking of People Ops expenses for the region, and collaborate in budget consolidation;

  • Purchase any needed items for new hires and team members (equipment, supplies, etc.) and keep track of employee and company equipment;

  • Interface with the different departments for licensing and equipment purchase, etc.;

  • Take care of IT issues when they arise (mostly by sending equipment to external providers).

Employee Engagement & HR

  • As part of the People Operations Team, act as an important vector of company values and culture;

  • Own the organization of a large number of employee activities, including onsites for our european contractors (remote and in person);

  • Contribute to the organization of the annual company wide offsite;

  • In collaboration with our other Coordinators, build and manage the social calendar, constantly looking for ways to improve and maintain employee engagement;

  • Organize celebrations for staff (public holidays, birthdays and anniversary);

  • Book training and conferences for employees, sometimes research training options for them, follow up and ensure the respect their training budget;

  • Input data in HRIS system (assets, training, anniversaries, employee documentation, etc.);

  • Participate in employee branding, social media and communications efforts;


  • Generous training and development budget (10% of you annual salary)

  • Generous PTO

  • 1 month paid sabbatical after 3 years with us!

  • ½ day off on your Birthday

  • Extended parental leave

  • Health and Wellness Budget

  • Cell Phone allowance

  • Health insurance

  • Virtual healthcare

  • Cool and modern office space

  • Latest tech equipment

  • Healthy snacks and drinks provided at all times

  • Opportunity to travel internationally in Company retreats!



  • 3+ years working in office management and/or coordinator role;

  • Excellent spoken and written English;

  • Good skills in Canva or similar tool (an asset);

  • Proficient Google Suite;

  • Experience in ever-changing environments is a plus;

  • Strong, genuine affinity for our mission, vision and values;

  • Trustworthy (being exposed to some specific and confidential information);

  • Willingness to work from the office approximately 75% of the time.